Administrative Assistants (Administration & Office Support)
Entrepreneurial Business School (EBS) is dedicated to empowering businesses and their owners to achieve their fullest potential. We offer tailored coaching services to entrepreneurs and business owners across a variety of industries that are ready for growth. From scaling a family business, expanding globally, or looking to gain the maximum amount for the sale of their business, our clients are committed to developing both professionally and personally in a continuous journey of success and fulfillment.
We're hiring an Administration & Executive Assistant responsible for maintaining a well-functioning office environment and providing essential support to the EBS delivery team with a particular focus on the company's founders. You will ensure the smooth execution of administrative tasks, oversee office resources, and manage general office processes.
ABOUT YOU
A great administration and executive assistant has a unique blend of skills and personality traits that make you invaluable to the entire organization. Here are some of the key personality traits that will distinguish you:
* Attention to Detail: You will have a strong eye for detail and excellence, ensuring everything is flawless.
* Organised: You will have a knack for structuring information, managing a multitude of tasks, and ensuring that nothing slips through the cracks.
* Problem-Solving Mindset: You’re a natural problem solver who finds ways to overcome obstacles efficiently and creatively.
* Proactive: You take initiative to manage tasks, streamline processes, and support EBS goals.
* Adaptability: You can pivot easily and handle last-minute changes with grace.
* Strong Communication Skills: You’re skilled in communicating clearly and concisely.
* Positive Attitude and Professionalism: You maintain a positive attitude and a calm demeanor, projecting professionalism.
* Tech Savvy: You are comfortable with a variety of software and digital tools.
* Discretion and Trustworthiness: You will handle confidential information daily, so trustworthiness is essential.
In this role, you’ll combine these traits to create a smooth-running environment where the team can focus on coaching clients.
THE ROLE: We are seeking a highly organised Administration and Executive Assistant to join our team and support our leadership and office operations. You will provide high-level administrative support to executives whilst also overseeing day-to-day office functions, maintain supplies, manage budgets, and foster a positive office environment. This role requires 3+ years of experience in office management or executive support.
Key Responsibilities:
* Office Operations: Coordinate day-to-day office activities and handle office maintenance issues.
* Administrative Support: Assist with client communications and provide clerical support to team members.
* Office Supplies: Monitor inventory levels and manage vendor relationships.
* Budget Management: Manage office budget and handle billing.
* Onboarding and Training: Facilitate the onboarding process for new hires.
* Calendar Management: Schedule and coordinate appointments and meetings.
* Communication: Manage inbound and outbound communications.
* Meeting Preparation: Prepare agendas and ensure follow-up on action items after meetings.
* Project Assistance: Support founder-led projects by coordinating resources.
* Document Management: Organise and maintain documents for easy retrieval.
* Confidentiality and Discretion: Handle sensitive information with confidentiality.
* Health and Safety: Support safety measures and ensure compliance with health regulations.
Skills Required:
* 3-5 years of experience as an Administration, Executive Assistant or similar role.
* Exceptional organizational skills and proficiency in Google Suite and Microsoft Office.
* Strong interpersonal skills, ability to multitask, and proactive problem-solving.
WHY JOIN OUR TEAM?
Not only will you have the chance to grow and increase your skills, but we also offer extensive personal development and goal-setting programs.
Next Steps: If you meet the qualifications listed above, we would love to hear from you. Please send your CV and a cover letter to recruitment@ebs.org.
Applications Close - Friday November 29th, 2024.
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