PA, EA & Secretarial (Administration & Office Support)
TAFE Queensland is proud to be the largest and most experienced Vocational Education and Training provider in the State.
For more than 140 years, TAFE Queensland has delivered practical and industry-relevant training to provide students with the skills and experience they need to build lifelong careers.
TAFE Queensland has been named the Large Training Provider of the Year at the prestigious 2024 Australian Training Awards.
Our training is delivered to students and apprentices on-site, online, in the workplace, or on-campus to give people the skills they need to enrich their communities, support their industries, and strengthen their local economies.
By working at TAFE Queensland, you can be part of a highly experienced workforce closely connected with their industries and dedicated to delivering best practices and innovative training.
The Executive Services Assistant will provide high level and confidential business, administrative and executive support services across the region's executive group including the General Manager, Executive Director and Directors, ensuring alignment with the strategic direction of TAFE Queensland, North Region as a commercial business.
This position sits in the Executive Services Team and reports to the Manager, Executive Services.
This is a Permanent, Full-Time opportunity based primarily at Cairns; however, you may be required to perform work at other TAFE Queensland campuses.
Key Responsibilities Contribute to the success of transformation and cultural change through promoting and modelling the established values of Safety First, Working Together, Focusing on our Customer, Taking Responsibility and Showing Initiative.Work as part of an executive support team, prioritising tasks and managing time commitments to effectively and efficiently meet objectives for and on behalf of senior management.Provide high level and confidential business, administrative and executive support services to the Executive in relation to administrative, human resource, financial, governance, policy and operational matters.Manage executive correspondence, including the preparation and coordination of briefings, responses to correspondence, submissions, meeting papers, reports, submissions and strategic planning, budgeting and reporting documents.Undertake research on behalf of the Executive on matters relating to the strategic direction of the portfolio and prepare reports and recommendations for consideration by the Executive.Establish and maintain effective communications and professional working relationships with a broad range of internal and external clients and stakeholders including business, industry and the community at an operational level.Assist the Executive Services Manager to develop and implement executive business systems, processes, procedures and guidelines to support the effective and efficient functioning of the Executive Services team.Manage and lead staff providing ongoing guidance, performance planning and staff development.
Provide leadership on individual and team performance and future goals.Effectively manage the day-to-day activities of the Executive's office including the coordination and preparation of information and reports that align with business operations.Maintain an understanding of the commercial aspects of TAFE including financial and business performance and any impact from external factors.Participate in other activities as required.How you will be assessed The ideal applicant will be someone who has the following key capabilities within the context of the key responsibilities outlined above:
Displays flexibility and responsiveness and has the initiative, attitude and ability to thrive within a dynamic, challenging and changing environment.Demonstrated ability to provide high quality, confidential advice and executive support to an Executive Director in a rapidly changing and competitive multi-disciplinary business environment.Demonstrates strong leadership and interpersonal skills, including demonstrated liaison, collaboration, negotiation, conflict resolution and consultancy skills.High level communication skills and the ability to formulate recommendations and coordinate and prepare a variety of correspondence responses.Ability to negotiate with stakeholders, build and sustain productive stakeholder relationships and work collaboratively to achieve commercial business outcomes for the organisation.Demonstrated commitment to the values of the organisation through modelling of behaviours and the provision of outstanding client service.Highly Desirable Requirements Qualifications in business or a related discipline would be highly regarded.How to apply If you're interested in this role, click the 'Apply' button to submit your application via the TAFE Queensland Recruitment Portal.
When submitting your application, please ensure you provide the following:
A detailed resume;A cover letter that outlines your known skills, abilities, knowledge and experience in response to the "How you will be assessed" criteria above (maximum of 2 pages in total); andThe contact details for two referees (one of whom is your current supervisor).Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the region.
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