Senior Proposal CoordinatorPosition Summary:Are you ready to start a new journey with a team of energized professionals advancing and connecting the world’s infrastructure? Bentley is looking for you!As part of the AAG Operations group and reporting to the Manager, Global Proposal Team, the Senior Proposal Coordinator is responsible for managing proactive proposal engagements from qualification to contract award. Applying Bentley Sales Process (BSP) practice to understand opportunity artifacts and internal governance elements including those associated with AAG Operation’s SOX-compliance obligations, the Proposal Coordinator supports the Offer Management Team mission of advancing opportunities from lead to contract.Your Day-to-Day:Facilitate campaigns; manage proactive proposalsReview, analyze, and summarize proactive requests and certain RFx requests (e.g. RFIs)Prepare, present, and control proposal development plans including timelines, outlines, and proposal templatesIdentify, assemble, and coordinate team participantsLead proposal development based on agreed response strategies and supporting content creationContinuously track and report progress against anticipated proposal deadlineManage the approval processOversee proposal production and on-time deliveryIdentify, develop, and continuously improve content for re-useWork with Content Advancement Team to cultivate and develop proactive proposal contentCollaborate with and engage Deal Desk team to support commercial integrity of proposalsContinuous collection of competitive proposals under auspices of applicable open records legislation; curation and presentation of library of competitive proposals in Microsoft Teams, updated as obtainedAggregate proposal content and timely deliver proactive proposals for each assigned engagementTrack and report, in near-real-time, progress against proposal completionEnsure closeout of responses in alignment with Bentley Proposal ProcessAdminister satisfaction surveys for all managed engagementsCoach other colleagues how to manage proactive engagementsSpearhead projects to improve existing cross-departmental processes and procedures to optimize the proposal coordinator functionWhat You Bring to The Team:Extremely effective communicator with exceptional presentation skills; capable of interacting with colleagues at every level and across every business line, enhancing process engagement from stakeholdersDemonstrated ability to comprehensively analyze complex instructions and execute accordinglyExperience supporting software sales resources, especially as part of a shared serviceExposure to complex commercial and technological structuresHighly skilled project manager, able to effectively convey expectations, efficiently guide proposal participants, and deliver against timelinesExcellent English oral and written communications skills. Business fluency in German, French, or Spanish highly preferredDemonstrated leadership ability and a recognized capacity to drive resources within other reporting structures to adhere to schedules and comprehensively deliver against expectationsWorking knowledge of proposal automation tools (e.g., Upland Qvidian) and content and collaboration management systems (e.g., Microsoft SharePoint, Microsoft Teams)Combine uncompromising attention to detail with an informed understanding of the dynamics of software solution salesAPMP Foundation certification (at minimum) and/or another recognized Project Management certificate (PMP, Prince 2)Bachelor's or master's degree in relevant discipline or equivalent combination of education and work-related experienceWhat We Offer:A great Team and culture – please see our Recruitment Video.An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction.Competitive Salary and benefits.The opportunity to work within a global and diversely international team.A supportive and collaborative environment.Colleague Recognition Awards.Who We Are:Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world’s infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, mining, and industrial facilities. Our offerings, powered by the iTwin Platform for infrastructure digital twins, include MicroStation and Bentley Open applications for modeling and simulation, Seequent’s software for geoprofessionals, and Bentley Infrastructure Cloud encompassing ProjectWise for project delivery, SYNCHRO for construction management, and AssetWise for asset operations. Bentley Systems’ 5,200 colleagues generate annual revenues of more than $1 billion in 194 countries.Equal Opportunity Employer:Bentley is proud to be an equal opportunity employer and considers for employment all qualified applicants without regard to race, color, gender/gender identity, sexual orientation, disability, marital status, religion/belief, national origin, caste, age, or any other characteristic protected by local law or unrelated to job qualifications.
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