Location: Barton, ACT Application Closing Date: 27-Oct-2024 by 11:30pm AEST Classification APS Level 5 ($85,633 - $91,549) APS Level 6 ($94,715 - $106,438) Employment Type Ongoing & Non-ongoing (for an initial period of up to 12 months) This role is being advertised as both ongoing and non-ongoing, with the employment type to be determined in negotiation with the preferred candidate and the PM&C delegate. Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of two years. A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement. Flexible Work At PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of ‘how can we make this work?’ and consider individual circumstances and operational requirements in making genuine attempts to establish mutually beneficial arrangements. Please reach out to the contact officer if you would like to explore what flexibility might look like for you, such as part time work, variable start and finish times or working from home. Who we are People Branch works to enable PM&C to have a workforce with diverse skills and life experience, to deliver outcomes for the Australian Government and people. Key to this is fostering a safe, inclusive and high performing culture and a contemporary employment framework. We deliver human resource (HR) services, advice and strategies underpinned by a modern and flexible employment framework. We are a team that values diversity of thought and experiences as we strive to implement new and innovative ways of working. You will sit within People Branch which offers a flexible and inclusive working environment, where we collaborate across teams to deliver outcomes and grow our skills. What you will do SES Unit The SES (Senior Executive Service) Unit provides specialised, contemporary and high quality advice and services to SES leaders and their support staff. The key responsibilities at the APS5 level include: Support the onboarding and offboarding of SES employees, including preparation of relevant employment paperwork and providing support with their move. Support SES recruitment processes, including job builds, responding to candidate and panel enquiries. Support induction briefings for new SES employees. Provide support and guidance to SES employees and their offices on a range of HR and employment matters. Support the team with SES reporting, including input into the SES cohort and SES workforce planning dashboard where required. Support the APS6 and EL1 with discrete projects. The key responsibilities at the APS6 level include: Manage the onboarding of SES employees and support the team with complex SES offboarding. Manage end-to-end SES recruitment, including advice on contemporary and best practice recruitment solutions. Support the recruitment of Statutory Appointments within the PM&C portfolio. Coordinate induction briefings for new SES employees, including meet and greets with the SES Unit and the Chief People Officer. Provide support and guidance to SES employees and their offices on a range of complex HR, employment and SES workforce planning matters. Gather and analyse data to prepare regular SES reports, including the SES workforce planning dashboard and SES cohort reporting. Support SES workforce planning discussions including management of inactive SES employees. Manage and lead discrete projects, including the annual SES remuneration review and SES declaration of interest processes. Support the day-to-day operations of the SES Unit, including supporting staff at lower levels. Recruitment The Recruitment Team supports effective recruitment practices by providing advice, support and guidance to PM&C, working with our stakeholders across the entire recruiting lifecycle. We have a continued focus on how we optimise these services in line with the dynamic needs of our stakeholders. We work closely with business areas right across the recruiting lifecycle – enabling them to recruit the right people into the right role at the right time. You will have the opportunity to strengthen your HR knowledge and provide specialised support to individuals and business areas across the Department. You will gain experience working in a diverse team that supports and celebrates each other and is trusted to work together to deliver. The key responsibilities at the APS5 level include: Manage onboarding for candidates. Undertake internal advertising. Manage internal and external merit pool requests. Provide correspondence and advice on recruitment matters, including initiating research to enable the provision of accurate and complex advice. Assist with the preparation and drafting of items for papers, executive correspondence and ad-hoc reporting as requested. Identify ways to improve the Recruitment Team’s service offering and assist with the delivery and management of projects (i.e. process improvements). Develop reference materials for the Recruitment Team and business area stakeholders. Develop and manage effective working relationships with internal and external stakeholders. Assist with other duties as directed. The key responsibilities at the APS6 level include: Provide tailored advice, options and solutions for complex recruitment, including advertising and onboarding. Manage complex advertising, including high profile opportunities and bulk recruitment. Consult with business areas to help deliver outcomes in alignment with future business needs. Manage the day-to-day operations of the team, including managing direct reports. Handle escalated issues, inquiries and tasks. Design, gather, analyse and interpret data to assist with the preparation and development of reports, including to support key HR strategies and initiatives. Contribute to and lead the development, updating and planning of new and existing guidelines, frameworks and policies. Collaborate with other APS Departments and private sector organisations. Lead, manage and deliver project work (i.e. process improvements). Entry Level Programs The Entry Level Programs (ELP) team are responsible for the end-to-end management of the PM&C Graduate Program which includes administration, marketing, recruitment, assessment, induction, performance, pastoral care and professional development. In addition, we participate in the APS centralised entry-level programs and recruitment streams to engage graduates, trainees and apprentices with a range of cultural backgrounds, capabilities and experiences. You will gain an understanding of what PM&C has to offer to our Entry Level staff and play an important part of their journey in the APS. This is an exciting opportunity to join a fast paced and fun team with potential for domestic travel to support career expos. The key responsibilities at the APS5 level include: Provide ongoing tailored support to entry-level participants throughout the duration of their programs. Understand procurement procedures and financial delegations and support procurement processes where required. Support managers with duties including (but not limited to) design and implementation of induction, learning and development, pastoral care, recruitment and assessment processes. Manage logistics for team and entry-level events such as training days, attendance, onboarding and graduation. Coordinate, consolidate and evaluate various entry-level program surveys to ensure ongoing improvement of services. Assist in team administration including forward planning and project management. Manage the entry-level program relocation process. Manage communications planner and ensure team resources are proactively kept up-to-date. The key responsibilities at the APS6 level include: Assisting with operational, strategic and project work under the limited direction of your manager including but not limited to Assessment Centres and Assessment Processes. Lead activities to support onboarding and induction of future entry-level participants. Procurement and contract management. Manage and oversee logistics for Whole of Australian Government (WoAG) programs Manage and oversee key Graduate Program related events including networking events, pastoral care, mentor/mentee relationships and learning and development Manage placement and advancement processes for entry-level participants Assist with development and delivery of a contemporary, flexible and effective marketing and communications campaign. Work collaboratively and support team members at all levels. Provide reasonable, practical solutions to a range of HR matters, in line with APS legislation and best practice. The following immediate vacancies exist: Ongoing APS 5 in SES Unit Non-Ongoing APS 5 in Recruitment Ongoing APS 6 in Recruitment Non-Ongoing APS 6 in Recruitment A merit pool may be established and used to fill the same or similar vacancies for 18 months from the date of advertising. What you will bring We are seeking highly motivated individuals with excellent judgement, strong attention to detail and the ability to take a people centric approach, tailoring advice and solutions to our stakeholder’s needs. Our ideal candidate has experience in HR, recruitment, an SES Unit and/or program management and would be able to demonstrate the following: Strong verbal and written communication skills, including the ability to liaise with stakeholders from a variety of backgrounds and levels of seniority. Responds quickly and flexibly to change. Ability to manage competing priorities with limited direction to meet tight timeframes. Ability to interpret HR-related legislation and Australian Public Service (APS) employment frameworks to provide quality advice, guidance and assistance. Experience working with HR systems such as ServiceNow, eRecruit, Aurion or similar systems (desirable). (APS6 only) Leadership experience including supporting, mentoring and empowering direct reports. PM&C supports mutually beneficial flexible work arrangements which suit operational requirements and uses space, technology and a mix of digital tools to equip you to work flexibly, where you can. Whilst consideration is given to all flexible work requests, it is anticipated that this role may require some office presence, balanced with working flexibly from home. Our ideal candidate will perform at relevant classification level in accordance with the PM&C Performance model. Identified Position This position has limited contact with Aboriginal and Torres Strait Islander peoples, communities and service providers, but is still required to have the capacity and willingness to further develop these skills. You will require capacity to attain cultural competency, including: understanding of the issues affecting Aboriginal and/or Torres Strait Islander peoples, ability to communicate sensitively and effectively with Aboriginal and/or Torres Strait Islander peoples, and willingness and commitment to continue to develop cultural competency. Eligibility Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the APS unless the Agency Head has agreed otherwise, in writing. At PM&C to be eligible for this position you should be an Australian Citizen at the closing date of application, unless exceptional circumstances apply. The successful candidate must be able to obtain and maintain a security clearance, or hold a current security clearance of an appropriate level. The successful candidate will be assessed through our pre-employment screening checks, such as an Australian Criminal History Check, and will normally be subject to a six-month probation period if new to the APS or has not yet completed their probation period elsewhere in the APS. Security Clearance Required Baseline Vetting (Protected) How to apply Submit an online application through the PM&C Current Opportunities by 11:30pm AEDT on Sunday 27 October 2024. As part of your application you will need to provide: Your resume (maximum three pages) A ‘one page pitch’ telling us how your skills, knowledge, experience, qualifications and cultural competency makes you the best person for the job and to perform at the relevant classification level. You are encouraged to refer to the Candidate Pack and the relevant classification level of the PM&C Performance Model to assist you in drafting your one page pitch. You may also refer to the APSC resource Cracking the Code for further guidance and assistance on applying for jobs in the Australian Public Service. Contact Officer Samantha Watson on (02) 6271 5292 or samantha.watson@pmc.gov.au Please Note – This is an unclassified web based recruitment system so your application must not contain any classified or sensitive information. This includes in your one page pitch and resume.