Job Summary
This role is responsible for providing financial management and administrative support to the organization. The ideal candidate will have experience in accounting software, payroll processing, financial reporting, and inventory management.
Key Competencies
* Proficiency in MYOB, including data entry, payroll processing (STP), BAS, PAYG, TPAR, and EOFY reconciliations.
* Experience managing staff timesheets, processing payroll for 25+ employees, and handling superannuation, payroll tax, and other statutory obligations.
* Preparation of P&L, balance sheets, and monthly management reports; experience with budgeting, forecasting, and cost center management.
* Processing invoices, reconciling accounts, managing credit card expenses, and handling collections.
* Monthly/quarterly BAS, IAS, and other ATO filings, including superannuation and payroll tax lodgments.
* Maintaining asset registers, managing stocktakes, auditing variances, and overseeing equipment and fleet.
* Complex intercompany reconciliations, cash flow forecasting, and monthly retention reconciliation.
Operational Skills
* Experience establishing accounting procedures, system integrations, and managing invoice financing (NAB and Procore).
* Assisting senior management, preparing meetings, handling correspondence, and maintaining office administration.
* Familiarity with WHS protocols for Queensland, including office safety, equipment tagging, and first aid.
* Establishing strong supplier relationships, negotiating pricing, and managing contract terms.
* Developing business leads, coordinating marketing initiatives, and managing social media platforms.
Additional Responsibilities
* Entering quotes and estimates, tracking project costs, and managing construction documentation.
* Reviewing loan terms, planning asset acquisitions, and tracking debt against project cash flow.
* Assisting Accounts Officer and other project staff.
* Competency in MS Office, ProCore / ProScan, MYOB, and other software systems with the ability to troubleshoot and adapt to new programs.
* Daily bank reconciliations, intercompany account management for 5+ entities, and ensuring compliance in financial reports.
Special Requirements
* Ensuring adherence to company policies on credit card usage, expense limits, and Deputy and Procore training.
* Managing tool registers, vehicle and equipment insurance renewals, and coordinating deliveries.
* Forecasting GST and cash flow, organizing quotes for business improvements, and optimizing supplier savings.