Job Description
Essential Functions:
Facilities Management:
• Manages preventative maintenance programs for corporate units and track/maintain checklists.
• Drafts and implements routine maintenance schedules and standards; ensures compliance with these standards.
• Prepares job estimates and bids for projects to be completed by outside contractors.
• Negotiates pricing with multiple subcontractors and establishes relationships across multiple regions.
• Reviews leases for landlord responsibility on facility work, primary contact with current property managers.
• Sends large R&M jobs out to bid and handles all quotes.
• Establishes pricing and monitors cost for R&M projects.
• Performs small pre-approved in-house repairs.
• Assists operators with scheduling any work and dispatching subcontractors.
• Creates and maintains checklists for utility providers, call lists, repair history, etc.
• Resolves invoice disputes between operators and subcontractors.
• Manages vendors to establish better pricing/quality control.
• Approves all vendor agreements for each region.
• Drafts all CSRs and works closely with Operations and Finance.
• Handles all callbacks for previous work and warranty calls from new stores.
• Tracks costs and evaluates repairs vs. replacement options.
Project Management:
• Supports Development Department where needed on certain projects.
• Helps with permitting and working with building departments.
• Works with equipment manufacturers to report issues.
• Creates warranty call lists and provides them to operators.
• Performs construction/facility transfer and document insurance information.
• Assists in maintaining and forecasting schedules for new unit openings and remodels as directed by Director of Construction.
• Coordinates new store opening checklist items among TJF departments.
• Coordinates and maintains permitting and licensing paperwork of new store openings (state and local jurisdiction forms, city hearings, zoning board approval meetings, and related activities).
• Develops and maintains relationships with existing and potential future GCs, sub-contractors, and vendors.
• Supports new projects through openings.
• Develops and maintains the TJF construction specifications manual.
Additional Responsibilities That May Be Performed:
• Performs other related duties as assigned.
• Responds to e-mail and voicemail, as necessary.
Education, Experience, and Skills Required:
Education and Experience:
• Associate degree in project management, construction, or related major
• OR equivalent combination of education and experience.
Job-Related Skills:
• Ability to think ahead and plan over a one to two-year span.
• Ability to organize and manage multiple priorities.
• Knowledge of materials, methods, and the tools involved in the construction or repair of restaurants.
• Skill in assessing and prioritizing multiple tasks, projects, and demands.
• Strong written and verbal communication skills.
• Commitment to Company’s core values and mission.
• Proficient in Microsoft Office Suite including Excel, Word, and Outlook.
Competencies:
• Process Management: Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient workflow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can't; can simplify complex processes; gets more out of fewer resources.
• Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't
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