Job Description. Australian War Memorial acknowledges the traditional custodians of country throughout Australia. We recognise their continuing connection to land, sea and waters. We pay our respects to elders past and present Payroll Manager Job Reference Number: 24-225 Branch: Corporate Services Section: Human Resources Classification: Executive Level 1 Position Number: 60000077 Reports to: Head, Human Resources Salary: $112,581 - $121,664 Position Location: Campbell, ACT Employment Status: Full Time, Ongoing Security Clearance Ability to Obtain and Maintain a Baseline Security Clearance Contact Officer: Frances Henderson, (02) 6243 4295 Closing Date: 11:30pm, Monday, 20 January 2025 Application Pack 2 | Page December 2024 Why work at the Australian War Memorial? Working at the Memorial offers opportunities to help commemorate those men and women who have sacrificed so much in the service of the nation. The Memorial’s employees contribute greatly towards its outstanding achievements, and in return enjoy a satisfying and rewarding work environment, excellent training and development opportunities, and a range of flexible employment conditions. Among the many benefits of working at the Memorial, there is ample free parking, an onsite café, Poppy’s, an active and friendly social club, and proximity to Civic (Canberra’s shopping and business centre). The Memorial is committed to workplace diversity and maintains an environment that values the contribution of people from different backgrounds and experiences. The Memorial welcomes applications from Aboriginal and Torres Strait Islander people, veterans, mature age people, people from diverse backgrounds, and people with a disability. Our Continuing Story More than a century on, our Memorial is the centre of national commemoration for Australia’s involvement in conflict, telling the stories of Australia’s servicemen and servicewomen and their experiences in war – and more recently in peacekeeping and humanitarian operations. However, the stories of the 100,000 Australian veterans who have served in the past three decades remain mostly untold. Through the modernisation and expansion of our galleries and buildings we will tell the continuing story of Australia’s contemporary contribution to a better world. In doing so, we will connect the spirit of our past, present and future for generations to come. Our plans will allow us, for the first time, to create a permanent display dedicated to the stories of our nation’s recent service and Australia’s efforts to prevent war and contribute to peace. https://www.awm.gov.au/ourcontinuingstory/ourplans Application Pack 3 | Page December 2024 Job Description The Payroll Manager is responsible for the delivery of responsive, client centred payroll and related services to employees and contractors to meet the Memorial's internal requirements and statutory obligations. As a payroll system expert, you will lead a small team under the broad guidance of the Head Human Resources with responsibility for supervision of two payroll staff. You will be committed to partnering with business, cultivating a high performance culture, and working independently and flexibly. Responsibilities: Functions as payroll system expert ensuring data and system integrity, execution of quality related controls, and investigation and resolution of system issues. Aggregation and analysis of salary; leave and superannuation matters. Preparation and maintenance of procedure manuals and process checklists to ensure the quality and transparency of payroll transaction processing. Provision of regular management reports to the Executive, Corporate Management Group, line managers in business areas, and a range of external government agencies, as well as other inputs to support business planning, reporting and risk management. Management of performance, resources and processes within the team, working to ensure continuous improvement and enable others' learning and engagement. Maintain a very good working knowledge of the Memorial’s Teamwork (enterprise) Agreement, payroll and financial processes and be readily available to explain them clearly to Memorial staff. Provide advice to managers and staff on routine and complex payroll and leave matters. Keep up to date with changes to payroll, taxation, and employment policies and legislation. Representation of the immediate work area in a range of forums with internal and external stakeholders. Selection Criteria: 1. Demonstrated payroll system expertise in delivering a range of payroll and reporting services preferably within the APS environment. Experience with Aurion is not essential, but preferred. 2. Demonstrated initiative when managing payroll and reporting issues, and complex payroll projects. 3. Demonstrated ability to successfully function and deliver against tight deadlines in a fast paced, demanding payroll and reporting environment requiring high accuracy and attention to detail 4. Demonstrated ability to manage, mentor and coach payroll team members. 5. Communicate clearly both orally and in writing, with the ability to think and respond quickly and professionally on complex, controversial or sensitive issues. Application Pack 4 | Page December 2024 Working with Potentially Distressing Material Some positions at the Memorial may be exposed to potentially distressing situations or collection materials. This includes interactions with visitors and veterans, taking oral histories, viewing/listening to oral histories, photos, film, sound, artworks, online material, and objects or documents that describe or depict warfare, human suffering or death. The level of interaction and amount of exposure varies across different roles. The Memorial is committed to providing a safe and healthy workplace and proactively fostering the health and wellbeing of staff. In regards to the above, please consider your personal circumstances when applying for this role. If you have any concerns, please speak to the contact officer before submitting your application. How to Apply Apply for this role by submitting your application through our online recruitment system located at Australian War Memorial Employment Opportunities. If you have any questions regarding this role, contact the Contact Officer. In your application you should provide a copy of your current Resume/CV and a response addressing the Selection Criteria directly or indirectly through a two page ‘pitch’. Further advise on addressing selection criteria can be found on our website Advice to Applicants. If you experience difficulties lodging your application please contact the Recruitment team at employmentawm.gov.au or 02 6243 4234. Eligibility Employment with the Australian War Memorial is subject to conditions prescribed within the Public Service Act 1999. Citizenship – To be eligible for employment with the Australian War Memorial, applicants must be an Australian citizen. Only in exceptional circumstances can this requirement be waived. Police Check – The preferred applicants will be required to successfully undergo a police record check. The preferred applicants must be willing to disclose all relevant and required information. https://awmjobs.nga.net.au/cp/ https://www.awm.gov.au/get-involved/employment/advice-to-applicants mailto:employmentawm.gov.au Application Pack 5 | Page December 2024 RecruitAbility Scheme The RecruitAbility scheme applies to this vacancy. The Australian War Memorial is committed to supporting the employment and career development of people with disability. Our participation in APS RecruitAbility means we will progress an applicant with disability to a further stage in the recruitment process, where they opt into RecruitAbility and meet the minimum requirements for the vacancy. For more information on the RecruitAbility scheme please follow this link. Values and Behaviours The Memorial’s five core values reflect who we are as an organisation and the kind of workplace we aspire to be: Authentic, Caring, Resourceful, Collaborative and Forward-Looking. These values and behaviours, which Memorial staff identified together, set the expectations we have of ourselves and others. They come from a belief that we all deserve to be able to enjoy work, feel safe, and supported to be our best. The visual representation of our values is an imagined ‘fourth wall’ of windows in the Hall of Memory. The design borrows a visual style and medium that is strongly associated with the Memorial, has strong historical roots, and embodies the ‘higher qualities’ that Australians collectively sought to identify with and live out through their experience of war and conflict. Similarly, our imagined windows reflect who we are as an organisation and the kind of culture we aspire to in our own work. https://www.apsc.gov.au/working-aps/diversity-and-inclusion/disability/recruitability/recruitability-scheme-guide-applicants https://www.awm.gov.au/visit/visitor-information/features/hall-of-memory Application Pack 6 | Page December 2024 Authentic - We are genuine in our dealings with ourselves and others We are open and honest in our words and actions. We are accountable and transparent in our decision making. We trust each other and embrace diversity. We act with integrity and invite questions. We are sincere and thoughtful in our work. Caring – We care about each other, the work we do, and those we connect with. We prioritise physical, emotional and cultural safety in our actions and decision- making. We approach others with compassion, kindness and respect. We create safe spaces for discussion and exchange of views. We hold each other accountable and address unacceptable behaviours. We acknowledge positive behaviour that is aligned with our values. Resourceful – We value and invest in our people, and encourage ingenuity We encourage creative thinking, innovation and agility We share knowledge and skill, and seek experience. We invite constructive feedback and learn from our mistakes. We work to remove unnecessary barriers and strive to continually improve. We direct our talents and capabilities to priority issues and critical problem solving. Collaborative – We listen, seek to understand and work together to optimise outcomes. We work as a team and value the exchange of ideas. We consult with those affected by our decisions and actions. We acknowledge differing perspectives and connect with empathy and understanding. We embrace and support diversity and Inclusion We seek and support mutually beneficial partnerships We recognise that care of the collection is a collaborative effort. Forward Looking – we respect and learn from history, take pride in our work, and focus on the future. We respond to our changing environment and practise resilience We help each other grow and seek opportunity in challenges We initiate and participate in critical conversations. We plan for and build a sustainable future.