ABOUT YOU You love governance and compliance. You’re a whiz-bang administrator with a ‘get stuff done’ attitude in a fast-paced virtual environment. Technology is your friend. You have a mean eye for detail and establishing effective processes. All this, coupled with your calm demeanour, high integrity and good sense of humour will be eagerly applied as a team player supporting and building capability of our visionary founders, voluntary board, and our small team of part-time staff. You have not been disqualified: from managing a corporation under the Corporations Act 2001 (Cth) (the Corporations Act), or from being a Responsible Person by the ACNC Commissioner within the previous 12 months. You are looking for a tangible way to apply your excellent organisational, governance and administrative skills into a social purpose organisation, where your contribution is valued. You are not between jobs or looking for a full-time role. You are not looking for financial remuneration; rather the reward you seek is to see positive social change by contributing to our vision; Imagine if schools could feed their communities. You are happy to contribute up to five hours a week (spread across the week or one day) from home, cafés, various meeting rooms, and you have access to wifi, a trusty laptop, and are proficient in the general suite of Office programs and Shared Drives. You are very comfortable in a diverse environment with people from all walks of life. You are happy to attend after-hours Board meetings, when required. If you can tick most of the above, please get in touch immediately. ABOUT US - FARM MY SCHOOL We are a registered charity. Our Vision Imagine if schools could feed their communities… Our Mission Our mission is to build regenerative farms in schools that nourish, educate and connect communities. What we do FMS is a not-for-profit organisation which collaborates with schools to transform their underutilised grounds into regenerative farms that nourish, educate and connect communities. Inspired by a vision of a healthier future for our people and the planet, we're redefining how farming and food production can shape education, inspire, and foster stronger and more resilient communities. Farm My School's unique approach goes beyond farming - it’s about transforming the way we educate, engage and consume food. Our unique position Our pilot project is located in regional Victoria's Bellarine Peninsula at Drysdale (Bellarine Secondary College). We are a groundbreaking model of food education that transforms unused land within schools into regenerative market gardens that feed, educate and connect communities. FMS will be scaling into new schools in the near future, to expand its impact by partnering with additional schools and community organisations across the region. Imagine a school that can feed its community… There is a growing recognition of the need to reorient food systems so that they address food insecurity and environmental degradation. Communities are the key to localising food in an equitable way. Schools provide a unique opportunity to engage children, families and communities in promoting healthy food systems. Our founders Driven by their passion for regenerative food production and education, Farm My School was founded on an innovative solution to challenge the current state of the globalised food system, turning school grounds into thriving farms. Other FMS is a dynamic start-up, driven by passionate volunteers working to reshape food systems from the ground up. We are fuelled by a mix of grant funding, community partnerships, and produce sales, with big plans to expand our successful pilot on the Bellarine across Victoria. Our board plays a crucial role in guiding this mission, helping us scale, strengthen our financial sustainability, and foster deeper connections with communities. If you’re inspired by food justice, climate action, and education, join us in growing a movement that feeds both people and the planet ABOUT THIS ROLE - VOLUNTEER COMPANY SECRETARY This is a voluntary position and not a paid role. As a vital member of our team, you will work closely with Farm My School Board members, co-founder James McLennan and FMS staff, to help build a cohesive and effective operating environment and to prepare for Board meetings, ensuring adherence to the Australian not-for-profit corporate governance guidelines. You will be our key administration and compliance officer. You will be happy to make an up to five hour per week commitment to Farm My School. Responsibilities and Duties Charity governance and compliance – Company Secretary Understand and ensure that Farm My School Ltd complies with its statutory obligations, ensuring the requirements of ASIC, ACNC, Consumer Affairs VIC and other regulators are met. Fulfil the legal obligations, duties and responsibilities as an officer of the company in the capacity of a Company Secretary as set out in the Corporations Act. Act as a corporate secretary to assist the statutory Secretary with the legal obligations, duties and responsibilities as set out in the Corporations Act. Manage Board processes – Board and committee papers and circulation of agendas, recording minutes, discussion papers and proposals for the Boards and their committees. Board Induction and Charter document and process to ensure Directors know and understand their responsibilities and Farm My School Ltd expectations of them. Organise and run the Annual General Meetings and Meetings of Members of Farm My School Ltd. Ensure the necessary registers are established and maintained in accordance with the Corporations Act. Ensure records of members’ and directors’ meetings are kept in compliance with the Corporations Act and the Farm My School Ltd Constitution. Procure advice for directors regarding application of the Corporations Act, company constitution and other legal and regulatory requirements. Development, implementation, communication and maintenance of compliance policies, processes and procedures. Advise the Board on good practice in corporate governance. Ensure the Board has all the information required to make informed decisions. Organise and record the Board annual performance review. Maintain director’s personnel files and ensure they are kept updated. Skills and Capabilities Organised, reliable, enthusiastic and motivated Excellent written and verbal communication skills Good interpersonal skills – able to work in a team situation and communicate clearly Assertive and structured individual with experience in Board management Able to work remotely within flexible hours Ability to think outside the square, be a self-starter, work autonomously Ability to work inside a strict corporate and regulatory environment (i.e. not-for-profit Board governance) Proactively identifies opportunities for improvement to governance structures – but not suffocating governance. Natural mind for risk mitigation Discretion for confidential information. Desired but not essential Legal background Experience in a similar role Knowledge of the Not for Profit and charity sector Commitment to a three-year stay in this role (we fully appreciate holidays and other personal interests). The benefits of volunteering with us Experience with a new, fast growing and innovative Australian for purpose charity. Connect with creative, thoughtful and conscious leaders and people with a passion for community strengthening and young people, environment, regenerative farming, and healthy food abundance. A lasting sense of purpose – Take pride in knowing your involvement directly contributed to FMS’s success and growth, leaving a lasting impact. Being able to add a myriad of ‘tangible outcomes and outputs’ to your CV. Fun - we have a good time as well as get serious stuff done. Validate the amazing skills you think you have Board of Directors (March 2025) https://www.farmmyschool.com/pages/team The Farm My School Board governs and oversees the work of Farm My School. The Board is a collegiate and high-functioning group with diverse experiences and skills, the composition of which is informed by the Board skills and diversity matrix. Director terms are for a maximum of nine-years (three years x three terms). Key responsibilities of the Board include: Monitoring the financial, risk, legal, compliance and strategic environment. CEO performance, remuneration and development. Setting strategic plans and approving annual operating budgets and annual audited financial statements. Contributing foresight, contemporary governance expertise and subject matter knowledge in line with the Board skills The Board meets regularly in person and online for between two-three hours predominantly during business hours, and occasionally after hours. There are also sub-committees that provide Directors with opportunities to engage more closely with our work. DR ERICA REEVE | Chair Erica is a global nutrition and food security consultant and researcher at Deakin University. Erica has over 20 years of experience in supporting implementation of nutrition and food security initiatives, particularly in low resource-settings. JAMES McLENNAN | CEO & Co-Founder James lives and breathes environmental conservation, preservation and regeneration. Combined with his passion for and extensive experience in the sustainability sector, he has enjoyed a fruitful history of partnering with schools on education programs. ANDREW WILSON | Treasurer Andrew is the founder of Horizon Business Plans, helping environmentally conscious businesses to access the support and funding they need to amplify their positive impact. JILL KOREVAAR | Board Director Jill is a passionate education and sustainability specialist. She has over 25 years’ experience working in a wide range of education settings, school leadership, curriculum writing and sustainability consultancy. Please provide a written response to the criteria to Name: Jill Korevaar, Board Director, Farm My School Email: boardfarmmyschool.com.au J-18808-Ljbffr