Job Description:
Venue & Events Officer
Salary Range: Band 5 $79,188 - $91,309 plus 11.5% super
Full Time Permanent position:
We are a diverse & inclusive council based in St Kilda with a positive culture and flexible working arrangements possible
About City of Port Phillip:
We are a vibrant and diverse inner-city council stretching 20kms from South to Port Melbourne along the stunning bay beaches down to Elwood and out to St Kilda East with around 1000 people who all work together to deliver more than 100 programs and services to our engaged community of residents, businesses and visitors.
City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation.
What's the role all about:
Are you a proactive and solutions-focused professional looking to make a difference in your community?
This exciting role will see you managing bookings and events across a range of Council venues, supporting seamless operations and maximizing facility use.
Ideally, this role suits an organised, customer-focused individual with strong problem-solving skills and experience in event or venue management.
Key Responsibilities:
* Facilitate relationships and engagement across the council and community
* Manage end-to-end booking and event coordination for Town Hall venues
* Promote and assist in marketing our bookable spaces
* Oversee daily bookings administration, including compliance, debt management, reporting, and event scheduling in line with Council regulations
* Coordinate meaningful events that benefit our community
Who we are looking for:
Diploma or degree in Event Management or Business
Minimum 3 years experience in event or venue management, with strong administrative and customer service skills
Skilled in using booking, financial and record management systems efficiently
Proficient in problem-solving, managing competing priorities, and working autonomously under pressure
Knowledgeable about event compliance, including liquor licensing, food safety, and security management.
Our Work Environment:
We love what we do and are all proud to work at the City of Port Phillip.
Our Main location at the iconic St Kilda Town Hall offers a heritage and modern open plan hub to work from where people can collaborate and develop both professionally and personally whilst planning and delivering a range of important services and programs to the community.
What's in it for you:
* We offer a hybrid working model with our core setup being 50-60% in the office depending on team requirements
* Be supported and empowered to be your best by a passionate leadership team that encourages collaboration and innovation
* Discounted fitness membership with access to over 260+ gyms, pools, group classes and facilities across Melbourne for you and your family
* Career development opportunities within your team and/or across council plus a great study assistance allowance of up to $4000 per year per person and 6 hours per week study leave (on approved courses only)
* Flexible working conditions, an active social club, supportive health and wellbeing program, and a well-regarded Employee Assistance Program (EAP)
* 20 weeks paid parental leave and our pioneering 24 weeks paid leave for single parents
* Access to novated leasing and salary sacrificed technology
Security Requirements and Professional Obligations:
Pre-employment screening will apply to all appointments.
Prior to a formal letter of offer, preferred applicants will be asked to provide:
* Evidence of mandatory qualifications/registrations/licences
* Sufficient proof of their right to work in Australia
* Sufficient proof of their identity
* Complete a National Police Check completed via City of Port Phillip's Provider
* Evidence of a Working with Children Check (employee type with City of Port Phillip registered as the organisation)