Medical SchoolFull-time, permanent position.Base salary will be in the range $78,944. - $87,750 + 17% Superannuation (HEW Level 5)Based at our Historic Herston CampusAbout This OpportunityWe are seeking a highly motivated and skilled Executive Assistant and Administration Officer to provide vital executive support to the Director of the Academy for Medical Education (AME), while also offering comprehensive administrative assistance to the broader AME.This key role contributes significantly to the smooth and effective running of the Medical School by delivering outstanding administrative support and ensuring a top-tier level of customer service.Your ability to navigate multiple corporate systems to efficiently complete administrative processes will be essential. You will be responsible for managing a diverse range of administrative tasks that drive team success. This includes offering accurate, insightful, and prompt advice to academic and professional staff, as well as other key stakeholders.As part of a high-performing, agile team, you will thrive in a positive, supportive, and collaborative environment. We value flexibility, and work-from-home arrangements can be negotiated to ensure a healthy work-life balance while meeting the demands of this exciting role.This role reports to the Principal Executive Administration Coordinator, Medical School.Key responsibilities will include: Provide executive support, including managing complex and dynamic diaries, coordinating travel, triaging and redirecting communications as appropriate, and reconciling financial transactions.Act as the primary contact for inquiries, handling confidential materials and escalating complex issues as needed.Deliver accurate information to staff and stakeholders, interpreting policies and procedures with sound judgment.Offer high-level administrative support to committees, including scheduling, preparing agendas, recording minutes, and following up on actions.About UQAs part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:26 weeks paid parental leave or 26 weeks paid primary caregiver leave17% superannuation contributions17.5% annual leave loadingAccess to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leaveHealth and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate familyUQ Study for StaffSalary packaging optionsAbout the Faculty of Health, Medicine and Behavioural SciencesThe newly established Faculty of Health, Medicine and Behavioural Sciences will be an interdisciplinary powerhouse of innovation and collaboration to lead integrated solutions to the needs of the communities we serve locally and globally. UQ offers one of the widest ranges of health and behavioural sciences programs of any Australian university, and the ambition for this new Faculty will be to will be to leverage its unified suite of esteemed schools, institutes and centres to unlock opportunities within UQ and with external partners.About You As Executive Assistant and Administration Officer, you will be a highly motivated professional with effective administration, organisation and communication skills. You will be committed to providing a high standard of customer service and demonstrate your ability to work both independently and collaboratively within the Medical School and across other organisational units.Proven experience in a dynamic, fast-paced, and collaborative role with a diverse range of responsibilities in a relevant area.Strong interpersonal, verbal and written communication skills, with the ability to exercise initiative and judgement.High degree of accuracy and demonstrated attention to detail.Effective organisational, time management and problem-solving skills, with the ability to set priorities and meet deadlines in a fast-paced environment.Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and the ability to learn new systems and processes, as required, to meet the needs of the role.Working knowledge of varied administrative systems including finance, HR and Scheduling.DesirableExperience in higher education, including policies and procedures and relevant administrative systems, or the capacity to rapidly acquire this knowledge.The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia, criminal check.Questions? For more information about this opportunity, please contact Principal Executive Administration Coordinator, Ms Catherine Baldry at c.baldry@uq.edu.au.For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line. Want to Apply? All applicants must upload the following documents in order for your application to be considered:Cover letter summarising how your background aligns to the ‘About You’ section Resume Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.Applications close Sunday 19th January 2025 at 11.00pm AEST (R-46347). Please note that interviews have been tentatively scheduled for 28th January.