ALG Talent are looking for a proactive and detail-oriented Administrative Assistant to support our team in our Head Office at Brisbane Airport. This role involves a blend of onboarding support, office management, and reception duties, with a focus on creating a welcoming and organized work environment.
You will be responsible for:
Onboarding & Administrative Support
* Employee Onboarding: Manage the onboarding process including issuing contract, handling onboarding inquires
* Accommodation Management: Coordinate maintenance, communicate with residents, conduct inspections, and purchase household supplies as needed.
* Car Rental Management: Help manage cars for international employees by ensuring timely rate changes, tracking tolls, and assisting payroll with necessary deductions.
* Payroll Assistance: Support payroll processes by creating placements and addressing payroll inquiries.
* Reimbursements & Expenses: Liaise with payroll to ensure timely recording of reimbursements and expense submissions.
* Recruitment Support: Assist the recruitment team with reference checks, onboarding documents, and follow-up communications with candidates as required.
* ASIC Card Management: Oversee the ASIC card issuing process to ensure quality and efficiency.
* Work Cover Claims: Administer work cover claims by managing documentation and following up with candidates.
Reception Duties
* Visitor & Call Management: Serve as the welcoming first point of contact for visitors and incoming phone calls, providing a friendly and helpful experience.
Office Management
* Supplies & Equipment: Order office supplies and manage office equipment maintenance.
* Office Presentation: Ensure the office space is professionally presented at all times, fostering a positive and welcoming environment.
* Event Support: Assist with organizing office celebrations, such as birthdays and team outings, promoting a cohesive team spirit.
* Documentation Support: Witness IDs for AIDA and perform other ad hoc administrative tasks as needed.
* Health & Safety: Adhere to all ALG work health and safety policies and procedures, promoting a safe working environment.
About you
* Interpersonal Skills: Ability to build positive working relationships and collaborate effectively with colleagues, paired with a demonstrated ability to resolve issues in a constructive manner.
* Communication Skills: Excellent written and verbal communication abilities.
* Microsoft Office Proficiency: Strong command of Microsoft Office suite, including Word, PowerPoint, and Outlook.
* Excel Skills: Intermediate level proficiency, enabling efficient data organization and analysis.
* Time Management: Proven ability to handle multiple tasks effectively, utilizing time management tools to meet deadlines.
* Attention to Detail: Strong focus on accuracy and thoroughness in all work.
Don't miss out on this exciting opportunity! If you possess the above qualities and are ready to take the next step in your career, we encourage you to apply now! For further information, please contact Amy Nguyen on (07) 3860 4747.
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